Vendor Onboarding & Management Tool
Without any manual intervention and much more.Â

Vendor Onboarding & Management Tool

Without any manual intervention and much more.Â
Distinctive features of the Vendor Module
Automated Vendor On-boarding:
On-boarding Vendors manually is a thing of the past. With digitally advanced
government ecosystem, enormous data is available online, that can be directly
interfaced into Vendor module, without any manual effort.

Online, automated, DIY Vendor on-boarding module

2FA access to Vendors in secured environment

Upload of all relevant information and documents by Vendors

Online MSME Declaration, Bank Account Confirmation, Standard Agreement etc, duly signed & authenticated by Vendors.

Online authentication by Vendor by applying digital signature (Aadhar and DSC)

Workflow based multi-level Approval Matrix

Regular and automated update of Vendors' data online

RealTime interface with other systems / ERP
Procurement:
Experience the ease of procurement process eventually leading to generation of
Purchase Orders online and sending communication to Vendors in just a few
clicks.

Preparation of budgets on monthly, quarterly or annual basis

Utilise budgets to raise Requisition for procurement of goods and services

Invite Proposals (RFP) from the targeted vendor network

Submission of Quotation by Vendors

Comparison of Quotes with suggestions for vendor selection

Finalisation of Vendors

Online Communication with Vendors at different stages

Issuance of Purchase Order with Fixed Rate/Fixed Amount contracts incorporating agreed terms and conditions

Delivery Confirmation by Vendor against Purchase Order

Multi-level Approval matrix at different stages

Many more features
Vendor Invoice Management:
Receive invoices online from Vendors and store the authenticated documents to
be retrieved whenever required.

Receive invoices online from Vendors, duly authenticated as per the law

No need to receive hard copy of Invoices or digital invoices through Email

Automated generation of information required for posting

Online reconciliation with GSTR-2A/2B at the time of submission of invoices itself.

Release payment only after comparing Vendor Invoice with GSTR-2A/2B and automated scanning of QR Code

Ensure due compliance by Vendor under GST regulations. No manual efforts to follow up with Vendors.

Online Payment with direct instructions to Banks

Reverse integration for payment reference number (UTR)

Automated Bank Reconciliation report

Workflow based multi-level Approval Matrix

Generate GSTR-3B based on custom defined rules